Know Your Customer (KYC) Solution

Document Management System

Document management is a system or process used to capture, track and store electronic documents such as PDFs, word processing files and digital images of paper-based content. According to the Association for Intelligent Information Management, document management software “incorporates document and content capture, workflow, document repositories, output systems and information retrieval systems. Also, the processes used to track, store and control documents.

Retrieve the electronic documents from the storage. Although the notion of retrieving a particular document is simple, retrieval in the electronic context can be quite complex and powerful. Simple retrieval of individual documents can be supported by allowing the user to specify the unique document identifier, and having the system use the basic index (or a non-indexed query on its data store) to retrieve the document.[9] More flexible retrieval allows the user to specify partial search terms involving the document identifier and/or parts of the expected metadata.

Workflow is a complex process, and some document management systems have either a built-in workflow module[12] or can integrate with workflow management tools.[5] There are different types of workflow. Usage depends on the environment to which the electronic document management system (EDMS) is applied. Manual workflow requires a user to view the document and decide whom to send it to. Rules-based workflow allows an administrator to create a rule that dictates the flow of the document through an organization: for instance, an invoice passes through an approval process and then is routed to the accounts-payable department.